Remove
Credit Balances
From The Definition Of Unclaimed
Property
Position: NCCBI believes the North Carolina General
Assembly should clarify that credit balances resulting from business
to business transactions occurring in the ordinary course of business
are not subject to the North Carolina Escheats and Abandoned Property
Act.
Explanation: North Carolina’s Escheats and Abandoned
Property Act is designed to ensure that property abandoned or
unclaimed by its rightful owner is turned over to the State, which
then takes custody of the property to hold in perpetuity until the
rightful owner is found. Credit
balances resulting from business to business transactions occurring in
the ordinary course of business do not fall within this design, for
several reasons. First,
treating such credits as unclaimed property is contrary to the notion
that businesses do not abandon property in the ordinary course of
business. Because
businesses have both the incentive and the wherewithal to collect on
what is owed them, legitimate credit balances between businesses are
inherently reconcilable by the parties to the transaction. Standardized bookkeeping and
financial reporting systems and the use of lawyers and accountants to
monitor finances ensure that legitimate credits are paid or collected. If a business fails to pursue
a credit on another businesses’ books, it is likely the credit is
either immaterial, was already paid, or never existed in the first
place.
Second, the vast
majority of credit balances between businesses are not “property”
due to a creditor and therefore properly reportable as unclaimed
property under the Act. Typically,
such credit balances are either the result of administrative errors
(e.g., incorrect account postings, exchange rate differences,
duplicate credit memos); or are not actually recoverable, such as the
frequent practice of crediting a current customer’s account against
a future purchase as a means of preserving that customer’s goodwill. Such a credit is only a
promised discount on a future purchase and does not represent a refund
due the purchaser. If the
customer never purchases from the seller again, the credit balance
should not be turned into cash and paid to the State, because it never
represented actual property of the purchaser to begin with.
Finally, the State’s
current interpretation of the Act requires businesses to either prove
that each credit balance is the result of an error, or report and
remit that amount to the State as unclaimed property. Because the Act has no statute of limitations for
unreported property, the current policy forces businesses to
investigate credit balances back to 1982 (adoption date of the current
Act) –- well beyond a reasonable time frame for maintaining business
records. As a
result, the increased record-keeping burden and additional costs
required to track individual credit balances between businesses that
may incur millions of transactions yearly, far exceeds the benefits to
society achieved by the small amount of such property likely to be
actually escheatable. Accordingly,
the State’s current administrative policy unnecessarily increases
the cost of doing business in North Carolina and reflects poorly on
the State’s business climate.
Many states have
either excluded credit balances from the definition of unclaimed
property or have made it a practice of not requiring credit balances
to be listed as unclaimed property.
We need to help our North Carolina businesses to operate more
efficiently by not requiring the reporting of credit balances between
commercial entities as unclaimed property.
If you have comments on any of the NCCBI positions
or other issues,
please
click here for a feedback form |
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Continue N.C. Budget Reform
-
Contingent Fee Audits
-
Defining "Doing Business" In North
Carolina
-
Property Tax Exemptions For Construction In
Progress And Product Samples
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Machinery Tax And Sales Tax
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Change The Net Economic Loss (Nel) Carryover
-
Remove Inventories From Franchise Tax Base
-
Sales Tax Discount
-
Single Sales Factor
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Proposed Model Unclaimed Property Act
Allow an R&D Credit for the Actual Amount
of N.C. Expenditure
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